GWKB2013 : Reply to All in Outlook Using Window-Eyes

Product: Window-Eyes
Author: Jeremy Curry
Date Added: 03/15/2012
Last Modified: 03/15/2012

While in Microsoft Outlook, you may want to reply to all people in a message.  Reply to all allows you to reply to the sender as well as everyone in the Cc field.

The default hotkey to do reply to all in Outlook is Control-Shift-R.  This presents an issue because this hotkey is the read-to-end hotkey for Window-Eyes.  So, when you press Control-Shift-R, Window-Eyes will begin reading the email message to you rather than allowing you to reply to all.

There are two ways to deal with this issue.  The first way is to press the Window-Eyes Bypass hotkey.  Pressing the Bypass key tells Window-Eyes to ignore the very next keystroke (and only the next keystroke) that you press.  The Bypass hotkey is Insert-B.  This means that you could press Insert-B followed by Control-Shift-R, and Window-Eyes will ignore Control-Shift-R enabling you to reply to all in Outlook.

Another option, which is not common knowledge, is that Outlook has another keystroke in addition to Control-Shift-R to use reply to all.  This keystroke is Alt-L.  So, when in a message where you want to reply to all, you can easily just press Alt-L, which has the same functionality as Control-Shift-R.  Since Alt-L does not conflict with a Window-Eyes keystroke, you will not need to use the Bypass key.

There are, of course, other options such as undefining the hotkey in Window-Eyes or using the Ribbon to access this option, which can be done by pressing Alt-H followed by RA when using Outlook 2010.  With all of the available options, you are certain to find one that meets your needs.